• How to use bid and proposal software 

• The stages of a bid and how they work in a business 

• The different roles in a bid team and how they work together 

• Using tools like CRM systems and knowledge libraries 

• Proofreading and editing proposal documents 

• Planning the resources needed for a bid and checking documents for compliance 

• How to understand customer needs and review proposals 

• Why GDPR and data protection are important 

What you’ll be doing 

As a member of a Velonetic bid team you’ll support different people across the business to make sure proposal documents are completed on time and to a high standard. You will: 

• Review customer tender documents, extracting and sharing critical information for the wider team. 

• Schedule and organise bid‑related meetings, including preparing agendas and taking notes. 

• Capture and track actions and work with team members to close them. 

• Maintain the bid calendar to ensure deadlines, reviews, and submission dates are tracked accurately. 

• Format proposal documents to ensure they meet customer requirements and internal quality standards. 

• Upload and organise content in shared drives or document management systems. 

• Liaise with contributors across the business to gather inputs, chase outstanding tasks, and clarify requirements. 

• Assist senior bid coordinators or managers with preparing final submission packs. 

Entry requirements 

• 5 GCSEs grade 4 and above, including Maths and English 

• 3 A Levels grade C and above (or equivalent), including at least one essay–based subject 

To succeed in this role you will 

✔ Be interested in working in a sales/bid and proposal role and have the desire to learn more 

✔ Be self–motivated, with the ability to work independently and effectively in a hybrid working environment  

✔ Strong written communication skills, with the ability to draft professional bid and proposal documentation 

✔ Thrive in collaborative environments and work well in a team 

✔ Demonstrate attention to detail and analytical thinking 

✔ Show creativity and adaptability in solving problems 

✔ Be flexible and eager to learn in a fast-paced, customer-focused environment 

Our Culture  

Here at Velonetic, we support with care and compassion. We’re constantly evolving our initiatives around equality, diversity, and inclusion to ensure that everyone feels equally involved and supported in the workplace. This year we were hugely proud to be officially certified as a Great Place to Work, and recognised as one of the UK’s Best Workplaces for women! You can find out more about working at Velonetic here. 

Employee Benefits 

As a virtual-first organisation, we offer flexible working alongside regular office time for collaboration and growth. We’re based in the iconic Lloyd’s building (EC3), at the heart of the London Insurance market. You’ll be in the office on average once a week, with flexibility to be in more frequently when required – reasonable travel expenses are covered by the Company. 

Our competitive benefits package includes flexible options such as buying or selling annual leave, private medical cover, dental and travel insurance. You’ll also have access to Perks at Work, offering discounts on gift cards, holidays, restaurants, activities, and more. You’ll also be provided with a laptop and home working equipment to work effectively at home. 

Please note, you must be able to commute to our office in London (EC3) on a weekly basis.